Policies and Procedures. Each content type had a set of
unique metadata that helped users organize and find
content. Both Policy and Procedure content types had
a unique document template the users can leverage
when creating new documents. Once the document
was created, depending on the content type, a work-
flow was automatically initiated to get the document
approved by the user's department manager.
Additionally, list views with groupings and filters dis-
played the documents in an organized fashion within
one document library.
The result of this implementation was a significant
increase in user productivity. The users now can find
documents and relevant information easily in one docu-
ment library. Document templates are consistent across
the organization for all policies and procedures.
Taking It to the Next Level
Once the policies and procedures were consolidated
into a single document library and the documents were
tagged with unique metadata, the organization now
has the option to create custom search scopes specific
to a content type. In other words, the users can search
for a document contained in a specific content type
across SharePoint 2007. The leads to more relevant
search results because the user searches are narrowed
to a specific content type.
The enterprise search
feature of SharePoint
2007 can significantly
help this organization
increase search efficiency
and provide more rele-
vant search results to the
users.
Conclusion
The true power of con-
tent types is realized by
combining the use of
document templates,
metadata, workflows,
information management
policies, and document conversions. When designing
your next SharePoint-based solution, consider leverag-
ing content types to track different flavors of content
that belong together in a single library.
18
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Putting SharePoint to Work for You
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Figure 8: Document template.
Figure 9:
Document library.
Summary :
Once the document was created, depending on the content type, a work- flow was automatically initiated to get the document approved by the user's department manager. Taking It to the Next Level Once the policies and procedures were consolidated into a single document library and the documents were tagged with unique metadata, the organization now has the option to create custom search scopes specific to a content type.
Tags :
content,search,users,library,type,sharepoint,policies,documents,work,unique,types,procedures,metadata